August 9, 2021

6 Tips for Keeping Your Office Clean

When people think about workplace cleanliness, they usually assume it boils down to keeping your coffee maker clean or something similar they may need to take care of as employees. However, promoting hygiene in the office is not just a matter of keeping the workspace organized and functional. It is also crucial for ensuring the employee’s health and well-being. Office hygiene is also about maintaining a sense of order and professionalism. Therefore, establishing clear hygiene rules and guidelines is helpful in so many ways, both for employers and employees. This is why we are going to note down and discuss a few tips for keeping your office clean.

Why is it important to keep your office clean?

First and foremost, even if your company is not too corporate or does not work with clients face to face, properly and consistently cleaned offices contribute to your employee’s productivity and well-being. Just think about it. A messy or unclean office makes for an unstimulating working environment. It can significantly diminish the overall mood and productivity, even though keeping everything clean is essentially very easy when you have an established office cleaning routine. For instance, regularly swept floors by a commercial cleaning service in New York may help you follow most health regulations. Hiring professional cleaners allows you to keep everything in check, which can be particularly difficult if you have a lot of square footage, as it often is the case for companies located in the NYC area. 

Desk organization

Be sure to start with the most important element of any office – office desks. If the desk is cluttered or disorganized, time is unnecessarily wasted on endless ruffling and searching. For example, your company’s performance could suffer significantly because of losses or damages to vital documents. 

The same goes for general neglect that the employees might succumb to if they see that you do not care about desk organization. Simply put, neat and clean desks signal professionalism and dedication to the workspace and work culture.

That is why you should encourage your employees to keep all items in drawers or files. You will motivate them to follow a certain standard of desktop organization by supplying such things that help them stay organized. In addition, it is also helpful to have a shared cleaning supplies section somewhere in the office. Here, the workers may take disinfectant or cleaning liquids in case they spill something.

Clean the equipment regularly

Yes, cleaning and organizing your office space and desks efficiently is important, but it is only the start. What sits on top of desks? Electric devices, of course!

What frequently gets neglected in offices is the dirt that gets piled up in the office equipment and technology such as laptops, PCs, printers, etc. The insidious dust, dirt, and eventually, bacteria should be cleaned both for reasons of health and maintenance. Naturally, people with dust allergies can react to piled-up dust in the keyboards or printers. They may even contract a disease spread through touch or air and take an absence from work due to this. And plenty of sick leaves slow down your company’s operations. 

Furthermore, electronic devices could experience serious malfunctions as a result of such neglect. Hence, be sure to arrange a quick cleaning activity once or twice a month to regulate the cleanness of your office IT equipment.

Declutter the office to keep it clean

Keeping your office consistently clean means selecting which furniture, documents, or office items are unnecessary. It is no coincidence that modern offices prefer an open-space layout. It allows the free flow of energy and ideas because there are no visual obstructions or clutter in sight. Furthermore, sweeping floors or dusting is much quicker when there is not a lot of inventory to clean.

If you plan to relocate to a new office space, this is your opportunity to get rid of office furniture and other elements that might not fit into the facility. So, the fewer furniture pieces you have, the cheaper your relocation to expensive areas such as Manhattan will be. A professional moving company based in NY should be able to give you all the relocation-related help you need, such as packing, transfer, and organization that allows for the most effective cleaning of floors, desks, and community areas. However, it is up to you and your staff to determine how many items you want to take with you, and which things will only create more clutter.

Commit to green cleaning

You should take the initiative and uphold green cleaning as your company’s cleaning modus operandi. Why, you ask? Well, you will save a lot of money on cleaning if you eliminate everything that is not eco-friendly such as paper towels and cleaning liquids that pollute the environment. On the one hand, you will be able to allocate a more significant cleaning supply budget. On the other, you will not compromise the health of your employees by cleaning the floors with something potentially toxic.

Pay attention to the corners 

Corners and infrequently used areas get easily overlooked or ineffectively cleaned. Your employees may not consciously notice or mind this, but it usually makes the space feel run down and even depressing if not handled properly. Furthermore, your clients certainly notice this more than people who are in the offices every day. Inability to maintain cleanliness is even considered professional suicide in high-stake markets such as Manhattan.

Shared areas are especially important

Shared areas are obviously very important for the functioning of a company. This may be an area where meetings are held, a cafeteria where people take a break, or an office where a team of people does their work. If these areas are not appropriately cleaned, you might inadvertently make your company’s productivity suffer just because people tend to avoid meeting in dirty or sloppy-looking spaces in the office. So, to boost your employee performance and morale, be sure to pay attention to keeping your office clean, if not everywhere, then where it particularly matters.

Turn to professionals

If keeping your office clean is giving you headaches, don’t hesitate to turn to professionals. Experts know how to clean commercial spaces so that everyone stays safe and healthy, so be sure to contact your local commercial cleaning company. It might even save you money down the line!